Videographer Guide
This guide documents the recording of the Montreal Elixir meetups.


  • Video camera
  • Tripod
  • Wireless microphone (lavalier mic, transmitter & receiver units)
  • HDMI splitter
  • HDMI capturing device
  • HDMI adapters for computers
  • AA batteries for the wireless units
  • Batteries for the video camera (and charger)
  • HDMI cables
  • USB splitter and AC block to provide power to HDMI splitter and HDMI capturing device
  • SD card for video camera
  • SD card for HDMI capturing device
  • Presentation remote
  • Headphones
  • MP3 Audio recorder (wireless backup)

Overall process

  1. 1.
    Pre-meetup checks
  2. 2.
    Set-up and audio/video checks
  3. 3.
    Record each presentation
  4. 4.
    Pack equipment
  5. 5.
    Video editing
  6. 6.
    Upload to YouTube
  7. 7.
    Make public each recording

Pre-meetup checks

The day before:
  • make sure all the batteries are fully charged
  • check the battery level on the wireless mic units (turn them on and look at the level on the screen)
  • erase old files on the SD cards.
With each presenter, make sure her/his computer has notifications disabled and nightshift off. See playbook for instructions. Then do a quick HDMI capturing test, to make sure it works with her/his computer.

At the meetup venue

Set-up and audio/video checks

On location, you should plan about 30 minutes to set-up the equipment and check the video and audio.
Refer to this diagram for connections.
Connections diagram
Make sure you have a Fat32 SD card in the HDMI capturing device. Otherwise, the recording will not work and the ring will be flashing blue.
For the video camera, you want a little portion of the screen to be in the frame. This will help syncing the video with the HDMI capture during the video editing process. Here's an example of a good framing:
To the right, we see a small portion of the projection screen. This portion will be edited out later.

Just before the first presentation

Start the audio recording on the Tascam recorder.

Record each presentation

  • Help presenter set-up
  • Install mic on presenter
  • Tell presenter to wait for the OK before starting his presentation (thumbs up by the cameraman)
  • Turn on HDMI capturing
  • Go to the camera and check the audio using the headphones
  • Wait for the presenter to be introduced by the MC
  • Start video recording
  • Give "thumps up" to presenter
  • Stop video recording when no more questions
  • Turn off HDMI capturing
Repeat for each presentation so each presentation has its own audio/video files.
Note: we do record the questions, but currently, we are not including them in the final video edit.

Pack equipment

Do not forget any cables on location.
Last modified 1yr ago