Videographer Guide
This guide documents the recording of the Montreal Elixir meetups.
Equipment
Video camera
Tripod
Wireless microphone (lavalier mic, transmitter & receiver units)
HDMI splitter
HDMI capturing device
HDMI adapters for computers
AA batteries for the wireless units
Batteries for the video camera (and charger)
HDMI cables
USB splitter and AC block to provide power to HDMI splitter and HDMI capturing device
SD card for video camera
SD card for HDMI capturing device
Presentation remote
Headphones
MP3 Audio recorder (wireless backup)
Overall process
Pre-meetup checks
Set-up and audio/video checks
Record each presentation
Pack equipment
Video editing
Upload to YouTube
Make public each recording
Pre-meetup checks
The day before:
make sure all the batteries are fully charged
check the battery level on the wireless mic units (turn them on and look at the level on the screen)
erase old files on the SD cards.
With each presenter, make sure her/his computer has notifications disabled and nightshift off. See playbook for instructions. Then do a quick HDMI capturing test, to make sure it works with her/his computer.
At the meetup venue
Set-up and audio/video checks
On location, you should plan about 30 minutes to set-up the equipment and check the video and audio.
Refer to this diagram for connections.
Make sure you have a Fat32 SD card in the HDMI capturing device. Otherwise, the recording will not work and the ring will be flashing blue.
For the video camera, you want a little portion of the screen to be in the frame. This will help syncing the video with the HDMI capture during the video editing process. Here's an example of a good framing:
To the right, we see a small portion of the projection screen. This portion will be edited out later.
Just before the first presentation
Start the audio recording on the Tascam recorder.
Record each presentation
Help presenter set-up
Install mic on presenter
Tell presenter to wait for the OK before starting his presentation (thumbs up by the cameraman)
Turn on HDMI capturing
Go to the camera and check the audio using the headphones
Wait for the presenter to be introduced by the MC
Start video recording
Give "thumps up" to presenter
Stop video recording when no more questions
Turn off HDMI capturing
Repeat for each presentation so each presentation has its own audio/video files.
Note: we do record the questions, but currently, we are not including them in the final video edit.
Pack equipment
Do not forget any cables on location.
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