Videographer Guide
This guide documents the recording of the Montreal Elixir meetups.

Equipment

    Video camera
    Tripod
    Wireless microphone (lavalier mic, transmitter & receiver units)
    HDMI splitter
    HDMI capturing device
    HDMI adapters for computers
    AA batteries for the wireless units
    Batteries for the video camera (and charger)
    HDMI cables
    USB splitter and AC block to provide power to HDMI splitter and HDMI capturing device
    SD card for video camera
    SD card for HDMI capturing device
    Presentation remote
    Headphones
    MP3 Audio recorder (wireless backup)

Overall process

    1.
    Pre-meetup checks
    2.
    Set-up and audio/video checks
    3.
    Record each presentation
    4.
    Pack equipment
    5.
    Video editing
    6.
    Upload to YouTube
    7.
    Make public each recording

Pre-meetup checks

The day before:
    make sure all the batteries are fully charged
    check the battery level on the wireless mic units (turn them on and look at the level on the screen)
    erase old files on the SD cards.
With each presenter, make sure her/his computer has notifications disabled and nightshift off. See playbook for instructions. Then do a quick HDMI capturing test, to make sure it works with her/his computer.

At the meetup venue

Set-up and audio/video checks

On location, you should plan about 30 minutes to set-up the equipment and check the video and audio.
Refer to this diagram for connections.
Connections diagram
Make sure you have a Fat32 SD card in the HDMI capturing device. Otherwise, the recording will not work and the ring will be flashing blue.
For the video camera, you want a little portion of the screen to be in the frame. This will help syncing the video with the HDMI capture during the video editing process. Here's an example of a good framing:
video-frame
To the right, we see a small portion of the projection screen. This portion will be edited out later.

Just before the first presentation

Start the audio recording on the Tascam recorder.

Record each presentation

    Help presenter set-up
    Install mic on presenter
    Tell presenter to wait for the OK before starting his presentation (thumbs up by the cameraman)
    Turn on HDMI capturing
    Go to the camera and check the audio using the headphones
    Wait for the presenter to be introduced by the MC
    Start video recording
    Give "thumps up" to presenter
    Stop video recording when no more questions
    Turn off HDMI capturing
Repeat for each presentation so each presentation has its own audio/video files.
Note: we do record the questions, but currently, we are not including them in the final video edit.

Pack equipment

Do not forget any cables on location.
Last modified 1yr ago