# Videographer Guide

This guide documents the recording of the Montreal Elixir meetups.

## Equipment

* Video camera
* Tripod
* Wireless microphone (lavalier mic, transmitter & receiver units)
* HDMI splitter
* HDMI capturing device
* HDMI adapters for computers
* AA batteries for the wireless units
* Batteries for the video camera (and charger)
* HDMI cables
* USB splitter and AC block to provide power to HDMI splitter and HDMI capturing device
* SD card for video camera
* SD card for HDMI capturing device
* Presentation remote
* Headphones
* MP3 Audio recorder (wireless backup)

## Overall process

1. Pre-meetup checks
2. Set-up and audio/video checks
3. Record each presentation
4. Pack equipment
5. Video editing
6. Upload to YouTube
7. Make public each recording

## Pre-meetup checks

The day before:

* make sure all the batteries are fully charged
* check the battery level on the wireless mic units (turn them on and look at the level on the screen)
* erase old files on the SD cards.

With each presenter, make sure her/his computer has notifications disabled and nightshift off. See playbook for instructions. Then do a quick HDMI capturing test, to make sure it works with her/his computer.

## At the meetup venue

### Set-up and audio/video checks

On location, you should plan about 30 minutes to set-up the equipment and check the video and audio.

Refer to this diagram for connections.

![Connections diagram](https://docs.google.com/drawings/d/1mxUKEQqSELnjhTHq_CA1ekorQ5MFLBsgO_hFsaPFnoA/pub?w=960\&h=720)

Make sure you have a Fat32 SD card in the HDMI capturing device. Otherwise, the recording will not work and the ring will be flashing blue.

For the video camera, you want a little portion of the screen to be in the frame. This will help syncing the video with the HDMI capture during the video editing process. Here's an example of a good framing:

![video-frame](https://4198381426-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3lV5lzn4eC_sLUhSR1%2F-M3lZUjz3azP4Oc8owli%2F-M3lZWKpQpikx0HOzGuR%2Fvideoframe.png?generation=1585674590997577\&alt=media)

To the right, we see a small portion of the projection screen. This portion will be edited out later.

### Just before the first presentation

Start the audio recording on the Tascam recorder.

### Record each presentation

* Help presenter set-up
* Install mic on presenter
* Tell presenter to wait for the OK before starting his presentation (thumbs up by the cameraman)
* Turn on HDMI capturing
* Go to the camera and check the audio using the headphones
* Wait for the presenter to be introduced by the MC
* Start video recording
* Give "thumps up" to presenter
* Stop video recording when no more questions
* Turn off HDMI capturing

Repeat for each presentation so each presentation has its own audio/video files.

Note: we do record the questions, but currently, we are not including them in the final video edit.

### Pack equipment

Do not forget any cables on location.