Videographer Guide

This guide documents the recording of the Montreal Elixir meetups.


  • Video camera

  • Tripod

  • Wireless microphone (lavalier mic, transmitter & receiver units)

  • HDMI splitter

  • HDMI capturing device

  • HDMI adapters for computers

  • AA batteries for the wireless units

  • Batteries for the video camera (and charger)

  • HDMI cables

  • USB splitter and AC block to provide power to HDMI splitter and HDMI capturing device

  • SD card for video camera

  • SD card for HDMI capturing device

  • Presentation remote

  • Headphones

  • MP3 Audio recorder (wireless backup)

Overall process

  1. Pre-meetup checks

  2. Set-up and audio/video checks

  3. Record each presentation

  4. Pack equipment

  5. Video editing

  6. Upload to YouTube

  7. Make public each recording

Pre-meetup checks

The day before:

  • make sure all the batteries are fully charged

  • check the battery level on the wireless mic units (turn them on and look at the level on the screen)

  • erase old files on the SD cards.

With each presenter, make sure her/his computer has notifications disabled and nightshift off. See playbook for instructions. Then do a quick HDMI capturing test, to make sure it works with her/his computer.

At the meetup venue

Set-up and audio/video checks

On location, you should plan about 30 minutes to set-up the equipment and check the video and audio.

Refer to this diagram for connections.

Make sure you have a Fat32 SD card in the HDMI capturing device. Otherwise, the recording will not work and the ring will be flashing blue.

For the video camera, you want a little portion of the screen to be in the frame. This will help syncing the video with the HDMI capture during the video editing process. Here's an example of a good framing:

To the right, we see a small portion of the projection screen. This portion will be edited out later.

Just before the first presentation

Start the audio recording on the Tascam recorder.

Record each presentation

  • Help presenter set-up

  • Install mic on presenter

  • Tell presenter to wait for the OK before starting his presentation (thumbs up by the cameraman)

  • Turn on HDMI capturing

  • Go to the camera and check the audio using the headphones

  • Wait for the presenter to be introduced by the MC

  • Start video recording

  • Give "thumps up" to presenter

  • Stop video recording when no more questions

  • Turn off HDMI capturing

Repeat for each presentation so each presentation has its own audio/video files.

Note: we do record the questions, but currently, we are not including them in the final video edit.

Pack equipment

Do not forget any cables on location.

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